No

Accountabilities

Key Result Areas

1

Ensure the effective and efficient coordination and administration of the Office of the Director General, including management of the DG’s diary, meetings, travel, correspondence, records and follow-up of assigned matters.

Executive and Office Administration

2

Support the Director General in monitoring the implementation of the Authority’s Strategic Plan and performance targets, and provide timely updates on progress, emerging issues and areas requiring management attention.

Strategic Planning and Performance Monitoring

3

Provide the Director General with timely, accurate and concise analysis, summaries, briefs and other information required to support effective decision-making.

Executive Briefing and Information Management

4

Facilitate effective coordination and communication between the Office of the Director General, internal departments and external stakeholders to ensure timely attention to institutional matters and engagements.

Stakeholder and Institutional Coordination

5

Coordinate meetings and systematically monitor and follow up on decisions, assignments and action points arising from the Director General’s engagements to ensure timely implementation.

Meetings, Action Tracking and Follow-Up

6

Undertake research, special assignments, projects and strategic initiatives as directed by the Director General and provide appropriate reports, briefs and recommendations.

Special Assignments and Strategic Support

7

Performs any other duties that may be delegated from time to time by the Director General.

Any other duties

Education

       i.          Grade School 12 Certificate with at least five (5) credits, including English.

      ii.          Bachelor’s Degree in  Business  Administration, Public Administration, Management or a related field.

    iii.           Master’s Degree in a relevant field will be an added advantage.

    iv.           Ability to prepare analytical and technical reports and communicate effectively in English.

Experience

At least five (5) years’ relevant experience at management level.

Responsibility/span of control/people management

A managerial role, which demands knowledge and understanding of the Media Sector and Laws as well as rules and regulations.

Environment:

(a)   Environmental Conditions: Pleasant office conditions.

(b)   Occupational Hazards: Job is performed in normal office environment where the degree of discomfort experience is negligible. 

(c)   Physical Effort:  Minimal, as work is normally sedentary.

Decision making

(a)      Exercise judgement in prioritising and coordinating matters brought to the Office of the Director General.

(b)      Determine the appropriate administrative routing of routine matters received by the Office of the Director General.

(c)      Make recommendations to the Director General on matters within the scope of the position.

(d)      Escalate sensitive, urgent or strategic matters to the Director General for appropriate direction.

(e)      Not make decisions reserved for the Director General, Board or other authorised officers of the Authority.

Communication

Excellent communication and people skills as the role require interaction at the highest level with all broadcasting houses and other stakeholders, including Government officials from Ministry of Information and Media, Competition and Consumer Protection Commission as well as International broadcast licensing bodies.

Work complexity-physical effort, mental effort

Should be able to prepare reports on performance under their direct control. The job has a high responsibility for designing and implementing appropriate standards and compliance policies and procedures for broadcasting houses which requires substantial mental effort associated with Policy formulation in accordance with legislative requirements and industry best practices.

Required competencies/Personal attributes/Skills

·        Strategic thinking and analytical ability.

·        Excellent communication and report-writing skills.

·        Strong organisational and coordination skills.

·        Sound judgement and problem-solving ability.

·        Confidentiality, integrity and discretion.

·        Stakeholder management skills.

·        Ability to work under pressure and manage multiple priorities.

Analytical/ Problem Solving

(a)      Analytical/ Problem Solving: Should possess specialized and analytical thought processes, developing and formulating policies and procedures.

(b)      Physical Skills: Moderate physical effort associated with supervision and coordinating inspections of broadcasting houses

(c)      Computational/ Numerical Skills: Excellent numerical skills with the ability to develop and formulate regulation, compliance and enforcement of broadcasting standards.